Jen Thomson RE: PRIVACY CODE LAW – EFFECTIVE Mar 26, 2019
1. The Privacy Code of The Canadian Real Estate Association
Jen Thomson is a member of The Canadian Real Estate Association (CREA) and adhere to and abide by the principles set out in the CREA Privacy code. All employees and sales representatives associated with this company must sign and acknowledge that they will comply with the requirements of the Code.
2. The Policy Statement
Jen Thomson only collects personal information necessary to effectively market and sell the property of sellers, to locate, assess and qualify properties for buyers and to otherwise provide professional and competent real estate services to clients and customers. Personal information may be disclosed only as necessary to complete a listing or sales of a property.
3. The Person In Charge
Jen Thomson is the privacy compliance officer responsible for privacy compliance in this company. Her name shall be made available to consumers. The responsibilities of the privacy compliance officer shall include:
(a) establish and update information protection policies;
(b) establish criteria for classification of information;
(c) ensure policies are implemented by other organizations to which data-processing functions are outsourced;
(d) evaluate the accessibility of sensitive information and take corrective action where necessary;
4. The Collection, Use and Disclosure of Personal Information
(a) Only the information necessary to facilitate the real estate transaction or otherwise provide professional and competent service to clients and customers will be collected;
(b) No personal information shall be collected from an individual without first obtaining the consent of the individual to the collection, use and dissemination of that information;”
5. Disclosure for New Purpose
(a) Anyone using personal information for some new purpose that extends beyond consent already provided must obtain the express consent of the person for that use;
(b) Requests for information by law enforcement officials, lawyers, private investigators or other agents or subpoenas for documents by the court must be referred to the (privacy officer/company manager or broker/agent as appropriate).
6. Protecting Information
Information must be protected in a manner commensurate with its sensitivity, value and criticality. This policy applies regardless of the media on which information is stored, the locations where the information is stored, the systems used to process the information, or the processes by which the information is handled (computers, files, backup tapes and disks, facsimiles, letters etc,).
7. Accuracy of Personal Information
To ensure the quality of the information collected:
(a) Insofar as possible, personal information should be collected directly from the consumer;
(b) Public property information (taxes, assessment data etc.) should be verified;
(c) disclaimers of accuracy in the form approved by the office should always be attached to any disclosure of information.